Document 08
Martyn's Law briefing log and annual review log
A log of who has been briefed and when, a review log with its first entry already filled in, and an annual review checklist for your venue.
About the sample
Responsible person: Anchor Inns Ltd trading as The Anchor Inn. Lead contact: Sam Reid, General Manager. Capacity: 320, worked out by method A (fire safety occupancy figure).
Formats
Your version comes as PDF and Word, branded with your venue's name.
Why keep a briefing log and review log?
Procedures only help if the people on site know them and they still match the building. The statutory guidance expects staff to be aware of the procedures and how to carry them out, and procedures should be kept up to date as things change. A simple log is the clearest way to show both: who has been briefed, and when the procedures were last checked.
If the SIA, your insurer or your own committee asks what you have done, these two pages answer the question.
What's in the template
- A briefing log with columns for name, role, who gave the briefing, the date and a signature
- A review log with the date, who reviewed it, what changed and the next review date
- A first review log entry already filled in from your answers, recording the date your procedures were issued and their version
- An annual review checklist covering:
- whether your expected numbers or method have changed
- changes to exits, locks, rooms or layout
- whether alarms and announcement methods still work
- whether everyone on the current staff and volunteer list has been briefed
- whether new managers and committee members understand the Incident Lead role
- any incidents or near misses during the year
- whether the responsible person is still correct and the SIA has been told of any changes
- whether hirers know what is expected of them during their events
Who uses it, and when
The lead contact keeps the log. Add a line to the briefing log each time someone new is briefed, and at least once a year for everyone. Complete the review log every 12 months, after any change to the building or how it is used, and after any incident or near miss. We send a reminder when your annual review is due.
How it fits with the other documents
The briefing log records use of the staff and volunteer briefing sheet. The review checklist works through the public protection procedures, the capacity assessment record and the responsible person and SIA notification record, so the whole pack stays current.
Questions about this document
How often should staff be briefed?
When they start and at least once a year after that. Brief people again whenever the procedures change.
Do we have to keep these records by law?
The Act does not require written records at standard tier. Keeping them is good practice, and it is the simplest way to show the SIA what you have done if it asks.
What counts as a change that needs a review?
Anything that affects how the procedures would work: new exits or locks, building work, a change in how rooms are used, more or fewer people, a new lead contact, or an incident or near miss.
Does Martyn's Law apply to your venue?
Six questions. Free. No account needed.