Document 07
Martyn's Law responsible person and SIA notification record
A record of the responsible person under the Act, the lead contact who acts for it, your tier and your notification to the Security Industry Authority, with the changes that mean the SIA must be told again.
About the sample
Responsible person: Anchor Inns Ltd trading as The Anchor Inn. Lead contact: Sam Reid, General Manager. Capacity: 320, worked out by method A (fire safety occupancy figure).
Formats
Your version comes as PDF and Word, branded with your venue's name.
Who is the responsible person under Martyn's Law?
The responsible person is whoever controls the premises for their main use. It is usually an organisation, not an individual. For a pub it is normally the operating company or, in a tenanted pub, the tenant, because control matters rather than who owns the building or holds the licence; for a church, the parochial church council or trustees; for a school, the governing body; for a village hall, the management committee. For council and other public authority premises, it is the public authority. A sole trader can be the responsible person in their own name.
The legal duty stays with the responsible person. It cannot be delegated to a contractor, and someone who hires a hall is not the responsible person for that hall.
What does the Act say about notifying the SIA?
At standard tier, the responsible person must notify the Security Industry Authority (SIA), which regulates Martyn's Law. Notification is only possible once the Act is in force, which is expected in spring 2027, with the date to be confirmed. The SIA is building an online portal for it. After that, the SIA must be told again when you become or stop being the responsible person, and whenever information you have given it stops being accurate.
Knowingly or recklessly giving the SIA false or misleading information is a criminal offence at any tier, so it matters that the details are right.
What's in the template
- The responsible person, the lead contact acting for it, and a deputy
- The premises name and address
- Your tier and expected number, with a pointer to how you worked it out
- Spaces to record the date you notified the SIA, who did it, and any reference you are given
- The changes that mean the SIA must be told again, such as new contact details, a change in how the premises are used, closure, or your numbers moving into or out of the standard tier band
- A note that places of worship and education settings stay standard tier at any number
Who uses it, and when
The lead contact completes it now, so the details are ready, and fills in the notification section once the SIA portal opens. Check it at every annual review.
How it fits with the other documents
Your tier comes from the capacity assessment record. The same responsible person and lead contact are named in the public protection procedures, and the annual review checklist in the briefing and review log asks whether anything needs reporting to the SIA.
Questions about this document
Can I notify the SIA now?
Not yet. Notification opens when the Act comes into force. Until then, keep this record ready so the details are to hand.
Can our manager be the responsible person?
Usually not. The responsible person is whoever controls the premises, which is normally the company, committee or governing body. A manager can be the lead contact who acts for it.
When our hall is hired out, does the hirer become the responsible person?
No. The organisation that controls the hall, usually the management committee, remains the responsible person. The statutory guidance says it should explain the requirements to hirers and keep oversight, and can set out what it expects of them in the hire agreement.
Does Martyn's Law apply to your venue?
Six questions. Free. No account needed.